Example 1 of 4 · Finance
Have you ever seen last month's numbers too late to change a thing?
The close takes the first eight working days. By the time the pack reaches you, half this month is gone.
3 signs this fits you
- Your bookkeeper or controller rebuilds the month after it ends.
- Bank, card and payment lines are matched by hand, in one sitting.
- The management pack reaches you around the tenth, or later.
When we'd say skip it
Your books already close in two days? Keep your process. A messy chart of accounts comes first. A faster close on messy books only delivers wrong numbers sooner.
Where it stalls: 7 steps, all at once
- Transactions in
- Matched
- Reconciled
- Accruals
- Adjustments
- Pack built
- Commentary
Matching waits for the month to end. A break found on day three happened in week one.
Receipts and approvals get chased all over again. The pack is assembled by hand. The commentary, the part you read, gets an hour.
Distributors wrestle freight and inventory accruals. Builders wrestle the work-in-progress schedule. Staffing firms wrestle unbilled hours. Accounting practices wrestle every client's books at once.
What we'd build: a daily books check
It reconciles the month as it happens, every morning, instead of after it ends.
What changes: the close becomes a review
- Bank and card lines are matched daily, not on day three.
- Breaks surface within a day, with the likely cause beside them.
- Missing receipts and approvals are chased quietly, all month.
- Pack schedules build from your own reports. Your controller writes the commentary.
What it's worth: your own sum
- Count the working days from month end to a finished pack.
- Multiply by the people on the close.
- Multiply by their hourly cost.
Then ask a second question. What would you decide differently with numbers on the third instead of the twelfth?
Daily books check · this morning
268 lines from yesterday
- Matched and coded
- 254
- Suggested, waiting for review
- 10
- Unexplained
- 4
- Two possible duplicate vendor payments. Two deposits with no invoice.
- Receipts still missing this month
- 7
- Reminders drafted.
Your controller posts every entry.
How it runs, step by step
Open all 6 steps
When it runs
Every morning, for yesterday's activity.
What it reads
Your accounting system, such as QuickBooks, Sage Intacct or NetSuite. Bank and card feeds. Your expense tool and payables inbox. We confirm each one in the first conversation.
The 6 steps
- Pulls yesterday's bank, card and payment lines.
- Matches each line to an invoice, bill or receipt.
- Suggests coding for the rest, from your past choices.
- Flags duplicates, gaps and amounts that don't tie.
- Drafts reminders for missing receipts and approvals.
- Builds the pack schedules from your own reports.
Who signs off
Your controller approves every suggested match and every entry.
What it never does
It never posts a journal entry on its own. It never moves money. It never reopens a closed period.
What we'd need from you
Read access to your books and bank feeds. Your close checklist. Three past management packs.
It usually comes with
- Invoice matching, so bills reach the books already checked against the order.
- Timesheet to cash, so billing is finished before the month ends.
- Marketing reporting, so spend is tied to the work it brought in.
You become the owner who steers by this month's numbers.
Last month's numbers reach you while this month can still change.
Your version will differ from this one. Working out what yours looks like is what the first conversation is for.
1 conversation. About an hour. Free.
It's with one of our co-founders. It needs no access and no preparation.
A person answers every request, usually within one working day.